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9 ChatGPT prompts for recruiters: Automate the hiring process

9 ChatGPT prompts that will cut your workload in half.

July 26, 2021
Olly Keell
July 8, 2023

In the dynamic world of recruitment and talent acquisition, recruiters are constantly on the lookout for innovative strategies to optimize their hiring processes. The rise of AI has revolutionized the way recruiters engage with candidates.

In this blog, we will explore 9 ChatGPT prompts that recruiters can employ to automate recruitment and perform their job better. 

These prompts serve as valuable resources for various stages of the hiring process, from crafting job descriptions and pre-screening applicants to conducting initial interviews and assessing cultural fit. By leveraging the power of ChatGPT, recruiters can augment their capabilities, streamline workflows, and ultimately identify the most qualified candidates for their organizations.

Let’s get into it. 

  1. Crafting job descriptions
  2. Creating interview questions
  3. Creating technical tests
  4. Writing rejection emails
  5. Creating a Boolean search
  6. Creating a company culture
  7. Doing market research
  8. Business Development
  9. Writing to potential candidates

1. Crafting job descriptions

Hiring managers and recruiters can save hours of their valuable time by leveraging ChatGPT to write job descriptions. In your prompt, write exactly what you’re looking for.

Prompt: “Your task is to write a job advertisement for a software engineer with extensive experience in Python and Django, as well as robotics and team management skills. The job advertisement should clearly and concisely communicate the required qualifications and responsibilities of the position, while also being inclusive and welcoming to diverse candidates.

Please describe the main responsibilities of the position, such as designing and developing software solutions, working with a team of developers, and collaborating with other teams within the organization. Also, outline the key qualifications and skills required for the position, including specific experience with Python, Django, and robotics, as well as team management and communication skills.

Your job advertisement should be structured in a way that is welcoming to all candidates and emphasizes the importance of diversity and inclusion. Please refrain from using any gendered or biased language, and instead focus on providing a straightforward and clear description of the position.

Finally, please provide clear instructions on how to apply for the position, including any necessary application materials and deadlines.”.


2. Creating interview questions

ChatGPT is a game changer when it comes to creating interview questions. Don’t be afraid to give it all the nitty gritty details. 

Prompt: “As an HR representative for a robotics company, your task is to develop interview questions for a Python engineer. The Python engineer will be responsible for designing and implementing software solutions for the company's robotics products. Your questions should assess the candidate's technical skills, experience, and problem-solving abilities with respect to Python programming and robotics.

Some potential topics for questions include Python programming concepts, robotics concepts, algorithms, data structures, software development methodologies, and experience with specific programming tools and libraries commonly used in the robotics field.

Please ensure that your questions are clear, concise, and open-ended to encourage the candidate to provide detailed and thoughtful responses. Your questions should be designed to assess the candidate's technical abilities and experience in a fair and non-discriminatory manner, without bias towards any particular gender, race, ethnicity, or background.

Please provide a range of different types of questions, including technical questions, behavioral questions, and situational questions, to gain a comprehensive understanding of the candidate's qualifications and suitability for the role.”.


3. Creating a technical test

Once you get passed the interview stage, you can create a technical test for your candidate. 

Prompt: “Your task is to create a technical assessment for a Python engineer. The assessment should test the candidate's proficiency in using Python to solve programming challenges and should be appropriate for someone with an intermediate to advanced skill level in Python.

The assessment should cover the following topics, among others: 

  • Python syntax and language features 
  • Object-oriented programming 
  • Data structures 
  • Algorithms 
  • File I/O 
  • Networking 

The assessment should be designed to be completed within a given time limit, such as 60 to 90 minutes, with a mix of multiple-choice, short-answer, and coding questions. The questions should be challenging but not impossible, with a range of difficulty levels.

Please also include clear instructions on how the assessment should be administered and graded, such as whether the candidate should have access to external resources, whether they should be allowed to collaborate with others, and how you will evaluate the responses to the coding questions.

Please provide the assessment in a format that can be easily shared with potential candidates, such as a Google Doc or PDF.”.


4. Writing rejection emails

Probably the hardest thing about being a recruiter is writing rejection emails. You can use ChatGPT to ease the process and write an email that informs the candidate about their application in a constructive and positive way. 

Prompt: “Your task is to write a rejection email to a candidate who applied for a Python engineer role, communicating that while their application was very close, we decided to go with a candidate who had more experience. Please provide a professional and courteous response that thanks the candidate for their interest and effort in applying. You should also provide constructive feedback, highlighting their strengths and suggesting areas for improvement.

Your email should be clear, concise, and empathetic, acknowledging the candidate's hard work and offering them encouragement for their future job search. Please avoid using language that may discourage the candidate from applying to future roles with the company.

Please note that your response should be flexible enough to allow for various relevant and creative ways of delivering the message while maintaining a professional tone.”. 


5. Creating a Boolean search

Finding the perfect candidate takes a thorough sourcing process. Using a Boolean search, on your chosen platform, is an effective way to weed out all the irrelevant profiles and zero in on your candidate. You can use ChatGPT to create a Boolean search that will help you optimize your search.

Prompt: “Please provide a Boolean search query to find an ML engineer with Python experience. Your search should consider factors such as job title, skills, and relevant qualifications. You should also provide a clear and concise explanation detailing why you have chosen specific keywords and how they help to narrow down the search results.”.


6. Creating company culture

For internal hiring managers, company culture can be a make or break for a candidate when they are deciding on which company to join. It’s important to also showcase your company values and culture rather than just the job and its compensation. You can use a similar prompt to the one below to get a guideline on how to display your company’s culture. 

Prompt: “Please provide suggestions for social media posts, blog content, and other marketing materials that highlight our company culture and values, with a focus on appealing to software engineers. Your suggestions should be creative and engaging, using language and themes that resonate with this group of professionals. Your content should include specific examples and stories that illustrate your company culture, values, and brand identity, with an emphasis on teamwork, innovation, and professional development.

Please consider incorporating multimedia elements, such as images, videos, and infographics, to help convey your message and attract the attention of your target audience. Your suggestions should be tailored to the unique needs and interests of software engineers, highlighting the opportunities for growth and development, the technology and tools used, and the overall impact of your company on the industry.

Please ensure that your suggestions align with our brand identity and messaging and that they are appropriate for your target audience, taking into account factors such as language, style, and tone of voice.”.


7. Doing market research

If you’re just starting out with your recruitment agency or are recruiting in a new market, you’re probably going to do market research during your business plan stage. Although it may not write your entire piece word for word, you can still automate a large chunk of the process using a similar prompt to the one below. You can then ask it to do follow-up tasks in the thread. 

Prompt: “As a recruitment specialist with over 10 years of experience, your task is to conduct market research in the tech industry in 2023. Please provide a detailed report that highlights the key trends to look out for and the factors that require careful consideration.

Your report should include an overview of the current industry landscape, identifying any emerging technologies or markets that are likely to have an impact on hiring. Please provide data and statistics to support your findings, including projections for job growth, salary trends, and the demand for specific skills and experience.

Additionally, please highlight any challenges or potential pitfalls that companies should be aware of when hiring in the tech industry in 2023. This may include issues such as talent shortages, changing government regulations, economic uncertainty, or other factors that may affect the job market.

Your report should be well-documented, including relevant sources and data. It should be written in clear, concise language and structured in a logical and easy-to-follow manner. It should also be engaging and accessible to a range of readers, including executives and other stakeholders outside of the HR department.”.


8. Business Development 

As a recruiter, winning new clients is bread and butter. You can use ChatGPT to craft an effective cold email that stands out and increases your chances of getting a response.

Prompt: “Act as a recruiter for machine learning engineers, your task is to write a business development email to a potential client, highlighting your experience in the area and your ability to solve their hiring problems. Your email should be professional and persuasive, clearly explaining how you can help the client find the right talent for their needs.

Introduce yourself and your experience in the machine learning field. Then, explain how you have successfully addressed similar hiring challenges in the past, using specific examples.

Next, focus on the client's specific hiring needs and pain points, using active listening skills to fully understand their requirements. Explain how you can help them find top-notch machine learning talent, detailing your hiring process and any resources you can bring to the table.

Finally, clearly outline any next steps or actions the client should take, such as scheduling a call or meeting with you to discuss further. Your email should be persuasive and well-written, with a clear call to action.”.


9. Writing to potential candidates

Top candidates receive dozens of emails,InMails, and messages on a daily basis. Writing a stand-out candidate message takes time and precision, ChatGPT can drastically improve your message whilst cutting the time it takes to write it in half.

Prompt: “As a machine learning recruiter, your task is to persuade a potential candidate to apply for a machine learning engineer job in San Francisco that offers a competitive salary of $200,000 per year, stock options, complete remote work, team management, and work for a prestigious robotics company. Write an email that highlights the benefits of the role, such as the flexibility to work remotely, the opportunity to manage a team, and the chance to work for a top robotics company. Please provide specifics for each benefit and further information about the job and its requirements. Your email should be persuasive and encourage the candidate to apply for the job while also providing essential information about the job.”.


Tips on Prompting

Here are some tips on how to write ChatGPT prompts that will yield better results:

  • Write as much as you can: The more detail you input, the better the result. 

  • Be specific: Clearly state what you’re looking for in its response. Use specific instructions and provide context to what you wish the desired result to be.
  • Use examples: Providing examples or sample responses can help it better understand the style and format you are seeking.

  • Break down complex questions: If you have a complex question, consider breaking it down into smaller parts. This helps the machine focus on each component and generate more precise responses.
  • Set tone and voice: Clearly define the tone and voice you want the response to have. Whether it's formal, informal, friendly, or professional, specifying the desired tone helps the model generate responses that align with your expectations. I.e ‘Write the job description in an informal way using software engineer jargon’’
  • Encourage creativity: If you're looking for creative solutions explicitly mention it in the prompt. Encourage the model to think outside the box. I.e ‘Your response should be flexible enough to allow for various relevant and creative strategies.’ 

By leveraging the language generation capabilities of ChatGPT, recruiters can access a wealth of possibilities. They can easily generate personalized job descriptions that captivate candidates' attention and accurately reflect the requirements of the role. The ability to create tailored interview questions ensures a comprehensive assessment of candidates, considering both their technical expertise and behavioral competencies.

It's important to remember that while ChatGPT offers valuable assistance, they are most effective when combined with human expertise and judgment. Recruiters should view this technology as a powerful tool to augment their capabilities, leveraging its strengths while also applying critical thinking and refining the generated output.

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