min read

How to find email addresses of candidates

Email outreach is the most scalable and targeted recruitment strategy, and for that to work you need high quality emails.

July 26, 2021
Yuma Heymans
February 28, 2024

Email outreach to candidates is not only the most scalable recruitment approach but also allows for precision in targeting.

The essence of this method lies in its ability to target individuals with personalized communication, thereby enhancing the quality of engagement and ultimately, the candidate experience.

But bad contact details can cause your email recruitment strategy to fail, so it's key to consider the best contact finding methods and tools.

Focusing solely on the intricacies of finding and verifying candidate emails for recruitment purposes is crucial for any effective email outreach strategy.

Key Considerations in Email Finding and Verification

  1. Deliverability: This measures the likelihood of your email reaching the recipient's inbox instead of being flagged as spam or getting lost. High deliverability rates are crucial for successful email campaigns.
  2. Bounce Rates: A "bounce" occurs when an email cannot be delivered to the recipient's address. High bounce rates can negatively impact your sender reputation, making it more challenging for your future emails to reach inboxes.
  3. Personal vs. Business Emails: Depending on your recruitment strategy, you may prefer reaching out to candidates on their business email (for a more formal approach) or personal email (potentially higher open rates but less formal). The effectiveness of your outreach can vary significantly based on this choice.
  4. Accuracy Percentage: The percentage of emails accurately found and verified is critical. High accuracy ensures that your efforts are focused on viable candidates, reducing time and resource wastage.
  5. Verification Process: The tool’s ability to verify emails in real-time is essential to avoid bounces and ensure the email address is currently active and valid.

Top Email Finder and Verification Tools

Here’s an overview of some top tools in the market, scored across the previously mentioned categories. Each tool is rated on a scale from 1 to 5, with 5 being the highest score for excellence in each category.

1. ContactOut

ContactOut is particularly useful for recruiters who aim to reach candidates through personal emails, offering a high find rate for personal email addresses alongside business emails. Its verification features ensure that the email addresses are accurate and reduce bounce rates.

  • Deliverability: 4.5
  • Bounce Rates: 4.5
  • Personal vs. Business Emails: 5 (Excellent at finding personal emails, with access to business emails as well)
  • Retrieval Percentage: 4.5
  • Verification Process: 4.5

Overall Score: 4.6

2. Hunter.io

Hunter.io excels in finding business email addresses with high accuracy. Its built-in verification tool helps reduce bounce rates, making it a reliable choice for recruiters looking to target professionals through their work emails.

  • Deliverability: 4.0
  • Bounce Rates: 4.5
  • Personal vs. Business Emails: 4.0 (Primarily focused on finding business emails)
  • Retrieval  Percentage: 4.5
  • Verification Process: 4.5

Overall Score: 4.3

3. Apollo.io

Apollo.io offers robust email finding and verification functionalities, with a slight preference for business emails. It ensures high deliverability and low bounce rates, making it a solid choice for formal recruitment outreach.

  • Deliverability: 4.0
  • Bounce Rates: 4.0
  • Personal vs. Business Emails: 3.5 (More suited for business emails)
  • Retrieval  Percentage: 3.5
  • Verification Process: 4.5

Overall Score: 3.9

4. HeroHunt.ai

HeroHunt.ai is a candidate outreach engine made for recruiters that aggregates email finders in one platform so you don't have to use several different ones. HeroHunt.ai finds the best email it can find from the integrated contact finders, verifies for deliverability and ensures high deliverability.

  • Deliverability: 4.5
  • Bounce Rates: 4.5
  • Personal vs. Business Emails: 5.0
  • Retrieval  Percentage: 5.0
  • Verification Process: 4.5

Overall Score: 4.7

Recruitment Email Strategy Considerations

When deploying these tools in your recruitment strategy, consider the following:

  • Targeting Strategy: Decide whether personal or business emails align better with your outreach philosophy and the nature of the roles you're recruiting for.
  • Compliance and Permission: Always ensure that your method of obtaining and using email addresses complies with relevant data protection regulations (e.g., GDPR, CCPA) and that your outreach respects the recipient's privacy and preferences.
  • Personalization and Content: Regardless of the tool used, the success of your email outreach will largely depend on the personalization and relevance of your content. Tailor your messages to resonate with the recipient's professional interests and aspirations.

Final tip:

Using email finder aggregators and email outreach automation tools made for recruitment helps to be a lot more effective with your email recruitment strategy.

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